Education Solutions
Telephone: 01285 647500
Email: Higher Education
UNIT-e SRTS comprises the following integrated modules. Click on the links below to go directly to the module information:
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Infrastructure | |
Student Financial Awards |
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Curriculum | |
Resourcing |
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Enquiries | |
Professional Placements |
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Admissions & Applications | |
Post-graduate Monitoring |
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Enrolment | |
Assessment |
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Reporting |
The first stage in setting up the SRTS is to set up an institution’s organisational infrastructure. This comprises:
- Structure of faculties, academic and cross institution departments
- Organisations associated with the institution (including employers, sponsors, feeder schools, examination boards and partners)
- Cost centres and account codes
- Staffing: full time and part time
- Sites, buildings and rooms
- Your institution specific reference data
Curriculum Manager gives the institution the ability to define its own unique curriculum structure. It is totally flexible and driven from the institution’s academic requirements. The curriculum can be modelled using a graphical user interface that allows experimentation before a final model is approved. The SRTS also accommodates various curriculum models concurrently allowing the institution to truly reflect its business from basic skills to degree programmes.
The SRTS has been developed in response to an increasingly competitive education market. It enables your institution to present a professional, responsive image to any prospective student as well as providing management information for marketing purposes. In response to enquiries by phone, letter, in person, via e-mail or over the web, the SRTS captures the initial contact data, conducts course searches and selects associated media items (such as the prospectus, course leaflets or promotional gifts). Data is recorded against specific curriculum or general subjects of interest. Personalised letters using mail merge or e-mails can be generated, that may include an application form already partially completed with the enquirer’s details.
At this stage, the prospective student can be sent details of the institution’s Virtual Learning Environment together with a guest log in. This will allow them to get a flavour of what the institution can offer.
A comprehensive set of reports are available that provide statistical analysis of enquiries, including conversions from enquiries to applications and conversion of applications to enrolments. All data captured is recorded back to the database against each individual record that is then available for marketing and promotions.
Applications, both direct and via agencies (UCAS, GTTR, NMAS), can be linked to previous enquiries or entered as new records as appropriate. Applications can be made by phone, letter, in person, via e-mail or over the web and these can be held as new records or linked to previous enquiries. The institution optionally defines the stages of the admission process and records all response actions against the student record. Facilities include recording applications, applicant details and qualifications, setting up offers, letters and interview details; facilitating on-line communications with external agencies and forming a complete audit trail of applications throughout the admissions cycle.
Academic staff can access information regarding specific applications, or view statistical information concerning the current status of applications for a particular course, part of a course or to the institution as a whole. Extensive functionality provides the ability to set-up individual or block interviews that can be included in the institution’s timetable to ensure staff and rooms are not otherwise engaged.
The enrolment process records all student and related academic information together with financial data, including phased payments, deposits, receipts and data for statutory returns. Enrolments can be made individually (student by student) or in blocks, for example applications coming through the admissions process can be converted to enrolment or complete cohorts can be moved from Year 1 to Year 2.
Enrolments can be made using curriculum balancing tools that provide a flexible and configurable way of spreading enrolments across timetabled activities. Enrolments can also be made via the web using the on-line enrolments facility that includes support for secure credit and debit card transactions.
Supports a wide range of financial awards within Further and Higher Education including; hardship funds, bursaries, scholarships, Learner Support Grants and Adult Learner Grants.
The software streamlines the administrative processes and reduces the administration costs of processing student financial awards, it also reduces payment delays for students. UNITe provides a centralised data source for all student records and associated organisations.
This allows the institution to simplify the complexity and time consuming process of timetabling of students, staff, rooms, courses and other activities, whilst maintaining full integration with the curriculum and attendance modules.
Timetables are recorded via a userfriendly interactive graphical interface by using drag and drop functionality to define and maintain complex timetables. There is also the option to directly drill down into the core database for more detailed clarification of data. Combine this with the powerful support facilities that include the ability to carry out automated clash checking of rooms, students and staff time and searches for spare resources, you have a business tool that enables the management of resources to become more simplified and streamlined.
For booking rooms for extra curricular events there is a “day view” facility that gives rooming managers the ability to search for and book available rooms at that moment in time or for future bookings, using user specified criteria.
Resource Manager offers users a fully integrated and interactive view of all resources and provides managers with the facility to generate powerful reports allowing them to make detailed comparisons with sector averages and make full and efficient use of all the resources they have.
Professional Placements allows the monitoring of work experience, including teacher training and nursing, clinical and social work placements. The tracking of students at external placements incorporates location, start/end dates, specialisms and details of absences. Other facilities provide for an unlimited number of placements, placements overlapping and recording the outcome of student placements with employers.
Placements for nursing can be extremely complicated, as plans need to be set up and agreed before a placement commences. UNIT-e enables these to be constructed, students can then be scheduled onto these plans once they arrive.
The recording of information can be extended to include items such as number of children, ability to get to the hospital, method of travel, possible work times, all of which affect the placement.
Periodic visits can be scheduled and letters can be produced relating to these and other events.
Professional Placements manages all the audit information required for statutory returns including NMC and HESA.
Post-graduate Monitoring is designed to manage and support the activities of post-graduate students, both taught students and those obtaining their qualifications through research.
All post-graduate student data and associated events can be recorded including dates, people involved, historical and future events. The facilities enable all aspects of monitoring postgraduate research students from submission of thesis proposal through regular meetings to submissions thesis and viva. Thesis event history incorporates title changes, committee meeting dates and the ability to change and track research, incorporating a history of the changes and acceptance/ approval of these changes.
Details of sponsorship and funding applications can be recorded and monitored. Integration with Admissions, Enrolments and Assessments greatly enhances the power of management reporting.
The recording of assessment details and progression routes forms a complete picture of a student’s performance, from individual detailed assignments up to the final major award or awards. The recorded data can then be used for performance analysis and to assess “Value Added.”
The software allows academic staff to view student details and record students’ other achievements as well as add their own comments. Tutors are therefore able to keep a detailed track of the students under their care. Should your institution wish, students can also be provided with access to similar details via the Internet or intranet.
Assessments can be recorded against any element of the curriculum structure. Assessment results can be recorded individually or in blocks, making data entry quick and intuitive. Student results can be calculated using a sophisticated results calculation engine with the flexibility to reflect many different defined weightings and rules within each institution.
The Report Generator suite of tools offers colleges a unique approach to reporting. No other system comes close to its potential for accessing, interrogating, manipulating and managing vast amounts of business-critical data from multiple sources - all tightly controlled through user defined security, determining what information is available, and to whom.
Users have the facility to define, publish and view reports in a variety of familiar environments including Microsoft Office™ and the college Intranet or Internet. Report Generator also makes use of the easy-to-use but powerful functionality and features of Seagate Crystal Reports™. It can also be used to access data from other sources such as your Finance or Human Resources databases. Thus giving you the facility to combine cross sections of financial, resource and funding data into meaningful, timely and usable management information.
This intelligent application understands the complete structure of your data and has the ability to create and run complex reports through an intuitive and interactive graphical interface. Not only is it an extremely powerful reporting tool but it can also be used to export data from, and import data to, the UNIT-e system in a controlled and secure manner. This provides you with powerful global update facilities that enable a large number of records to be validated, manipulated and maintained in one single process.
For further information please call the sales team on 01285 647500 or click here
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